Employment Opportunities

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EVENTS & OPERATIONS MANAGER

REPORTS TO: Executive Director

SUPERVISES: Summit Film Society Production Tech, Technical Director, and Operational Key Volunteers

STATUS: 80% Exempt

VISION OF THE BRECK FILM FEST:

To Inspire, Educate and Entertain the Community and its Visitors through the Art of Film-Making.

MISSION OF THE BRECK FILM FEST:

To guide a year-round comprehensive celebration of independent film for the community, visitors and filmmakers by presenting diverse film experiences in an authentic mountain environment.

PROGRAM OVERVIEW & JOB SUMMARY:

Do you love the movies? Do you believe independent film has the power to enrich lives?

Your passion is as vibrant as your creativity. As Events & Operations Manager, you will be joining our team as we inspire, educate, and entertain our community by showing film throughout the year and at our fall festival.

The Breckenridge Film Festival’s Events & Operations Manager oversees organizational operations, ensuring all events and operations run smoothly. The Events & Operations Manager works closely with the Programming Manager, Marketing & Development Manager, and seasonal Technical Director to ensure projects are cohesive from inception to execution. This position plays a role in fundraising through identifying, developing and maintaining budget-relieving partnerships as well as identifying events opportunities with strong fundraising capabilities.


PRIMARY RESPONSIBILITIES:

  • Overseeing and enhancing annual festival and year-round functions including but not limited to fundraising events, programming, ticketing, theaters & technical operations, forums & education, parties & events, volunteers, guest experience, and evaluation/data gathering.

  • Events planning & production (50%)

  • Programming planning/oversight (25%)

  • Development/Fundraising (15%)

  • Software Management & Admin (10%)


General Duties:

  • Ensure quality event production for all programs/events through ongoing planning, budgeting, implementation, analysis and systems improvements.

  • With Programming Director, identify additional events/series/partnerships to deliver programming that supports the festival's mission.

  • Coordinate ticketing functions of festival and year-round programming. Recruit a Ticketing Coordinator. Oversee progress and provide guidance to Ticketing Committee.

  • Assess & secure venues that best meet program delivery demands and audience demands and that best represent a premier national festival. Includes contracts, permitting, licenses, etc.

    • Maintain positive partner relationships.

    • Oversee the preparation of media, equipment and venues for quality screening.

    • Coordinate festival representation, emcees, etc. as necessary at each event.

    • Schedule and execute rehearsals, as needed, in advance of the show with or without guest speakers.

    • Write event plans for all events with additional components beyond tech run order (tech director responsibility)

  • Recruit, train, communicate with and oversee theater managers to ensure knowledge and quality production during the festival, with Volunteer Coordinator.

  • Orient special guests to production plans, facilitating the use of technical facilities

  • Oversee logistics of animating the Blue River Plaza, Old Masonic Hall, Breckenridge Arts District and other entry points to the festival.

  • Identify, purchase and erect signage for events.

  • Working with Event Coordinator (volunteer), select event venues, prepare food and drink menus, coordinate donated beer, liquor and wine. Recruit décor volunteer, as needed, to assist in creating festival environment in each event venue.

    • With graphic designer, develop and print relevant marketing and in-house collateral (beverage tickets, menus, sponsor table tents, slide-shows, speeches, etc.).

  • Coordinate timeline & production of on-screen festival & SFS assets: sponsor slides, intermission reel, awards ceremony. Requires negotiating & maintaining a budget-relieving sponsorship with production company.

  • Identify opportunities, activities and areas to enhance festival events presence.

  • Manage Technical Director leading up to annual festival. Oversee Production Tech during year-round events.

  • Assist with development and fundraising through seeking, establishing and maintaining budget-relieving partnerships (eg. Food/Beverage, Lodging, Interior Design/Décor/Equipment, Video Production, etc); Identifying and producing events with strong fundraising capabilities; and occasional donations solicitations, including participating in soliciting auction items for annual fundraiser.

  • Perform annual analysis, including SWOT analysis, of operational activities/impact. Issue a report following the annual festival, due Oct. 15 annually.

  • Gather team input and do final production of festival report following annual festival, due on Dec. 15.

  • Create/Evaluate/Modify an annual calendar of events across all programs. Due annually Nov. 1.

  • Establish and maintain Event/Program budgets, due Nov. 1 annually.

  • Establish and follow a timeline of Operational activities to guide the upcoming year. Due annually in the last quarter.

  • Sit on the Events & Programming Committees. Identify and work with Events Committee Chair.  

  • Identify opportunities for volunteer assistance. Recruit, train, manage & maintain relationships with key volunteers for operational areas. Plan for volunteer turnover.

  • Attend other festivals to note areas for operational improvements.

  • Contribute to team efforts to engage young audiences with data-based events & programming proposals/ideas to engage them.

  • Act as Zone Festival & Audience View master user and be able to train volunteers or staff on how to use it effectively; be point-person for Zone Festival communications/questions.

  • Other duties as identified by the team.


This is a part-time, year-round, exempt salaried position, which requires working some nights and weekends as needed for fundraising events, seasonal events, board and committee meetings and the four-day festival on the third weekend of every September. Employee is expected to work in a streamlined, efficient manner and work as needed to fulfill the duties of the job.


SALARY RANGE: $34,000-$38,000 at 80% time ($43,750-$47,500 annualized), commensurate with experience.


REQUIREMENTS:

  • Bachelor’s degree required.

  • At least 2 years of working in events, preferably arts or nonprofit events

  • Excellent organizational, written, oral and interpersonal communication skills

  • Ability to work as a team player in a fast-paced and goal-oriented environment

  • Ability to create and adhere to timelines, facilitate tasks, set priorities and follow-up on details

  • Ability to prioritize urgent or last-minute requests, and a willingness to assist when the need arises

  • Demonstrated understanding of best practices in events and operations

  • Microsoft Office Suite, Microsoft Project, Zone Festival, Audience View expertise; DonorPerfect, Square Space & HTML, Adobe Creative Suite familiarity

  • Ability to accommodate a flexible schedule requiring evenings and weekends during the festival period and for year-round programs

  • Excellent understanding of film and film production preferred.

APPLY: For full consideration, send cover letter & resume to employment@breckfilmfest.org by April 19, 2019. References upon request.